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Cyberbear Employee Self Service Instructions Electronic Form W-2 Tax Statement

As required by the Internal Revenue Service (IRS), Helena College must provide all employees a Form W-2 Wage and Tax Statement (W-2) each calendar year to be used by the employee in completing their annual Form 1040, 1040A or 1040EZ US Individual Income Tax Return.  The W-2 statement details the employee’s wages, tax withholding and other important payroll information for the calendar year.  In previous years, employees received paper copies of their W-2 statement.

As an alternative to the paper W-2 statement, Helena College employees may elect to receive their W-2 statement electronically online through the Cyberbear Employee Self Service System.  Please read the entirety of this notice and provide your consent to receive all future W-2 statement exclusively in electronic format.

Advantages of the electronic W-2 statement

  • Earlier employee access to the W-2 statement
  • The electronic W-2 statement can never be lost, stolen, delayed or misplaced by the US postal Service or by the employee
  • Accessibility to the electronic W-2 statement from anywhere the employee has access to a computer
  • Access to the form is securely protected through the Cyberbear portal

Consent to Receive W-2 statement in electronic format in lieu of paper form

The Internal Revenue Service (IRS) allows the use and distribution of W-2 statements in electronic form in lieu of paper forms.  In order to do so, employees must consent to receive their W-2 statement in electronic format by completing the following steps:

  • Go to Cyberbear portal:  http://cyberbear.umt.edu/
  • Click on the “Click here to Login to Cyberbear”
  • Enter your Net ID and Password
  • Click on the Employee Tab
  • Select “Tax Forms” from the listing
  • Select “W-2 Year End Earnings Statement”
  • Select Tax Year and Employer
  • Select “OK” to provide your consent
  • Read the Electronic W-2 Consent Statement, check the “Consent to receive W-2 Electronically” check box
  • Click the Submit button
  • Click “Printable W-2” at the bottom left of displayed W-2 Form for IRS authorized compatible form


Employees who consent to receive his/her W-2 statement online will not receive a paper copy of the W-2 statement.  If an employee does not consent, he/she will continue to receive a paper copy of the W-2 statement and will be mailed to their mailing address of record.  An employee who chooses to receive his/her W-2 statement online can also receive a paper copy of the W-2 statement by contacting the Human Resource Office.  Request for a paper copy does not withdraw the employee’s consent for electronic delivery of all future W-2 statements.  The employee can change his/her option and withdraw consent to online delivery by un-checking the consent check box and clicking the ‘Submit’ button.  By email or other written notice to:

Helena College Human Resource Office
1115 N Roberts Street
Helena, MT 59601
Phone: 1.406.447-6925 or 1.406.447-6924
E-mail: Matthew.Richards@umhelena.edu

If consent is withdrawn, it will only be effective for W-2 statement not yet issued.  All employees should be cognizant that the W-2 statement, even when provided electronically, should print the W-2 statement for personal record keeping.  Each year’s online electronic W-2 statement will remain online on the Cyberbear Employee Self Service.

For additional questions, please contact the Helena College Human Resource Office at 1.406.447-6925 or email Matthew.Richards@umhelena.edu.

HR Mission

In support of Helena College’s students, the mission of the Human Resources Department is to provide an organizational framework to recruit, select, develop and reward the college’s outstanding faculty, staff and administrators, while ensuring an environment that is fair, consistent and legally appropriate.


Ethics: honesty, integrity, respect, transparency, and accountability
Excellence: quality and strategic planning
Innovation: growth, learning, success, and change
Safety: a workplace free of physical, emotional, and mental hazards.


Assess (the need)
Improve (the process & service)
Measure (the results)

Helena College provides equal employment opportunities to applicants and employees without regard to race, color, national origin, age, physical or mental disability, marital status, religion, creed, sex, sexual orientation, or political beliefs.

Contact Information
Matthew Richards
Director of Human Resources

Therese Collette
Recruitment Specialist